DEREHAM AND DISTRICT ALLOTMENTS AND GARDENERS SOCIETY (DDAGS)

Data Management policy

The Data Protection Act 2018 (incorporating the General Data Protection Regulation – GDPR) has at its core the fundamental right of people to be able to know how their data is being used, by whom and for what purpose.

At the Dereham and District Allotments and Gardeners Society (DDAGS) we want to make sure that all of our members are happy with the way we communicate with them.  A copy of our privacy policy is set out below.  If at any time you want to change the communications you receive from us, please let us know.

DDAGS is committed to protecting and respecting your privacy: we will never sell your details.  Neither will we pass them on without your permission, unless obliged by law to do so.  You can change how you hear from us or unsubscribe from our mailing lists at any time, just let us know.  This policy explains why we collect information from you, what information we need, how we use it and keep it safe.

PRIVACY POLICY MARCH 2019

1  MEMBERSHIP OBJECTIVES

DDAGS is a Membership Organisation whose purpose is to protect areas of land dedicated to Allotments and to provide its Members with information, support and encouragement in the growing of flowers, fruit and vegetables.

The Society engages with its Members through meetings, correspondence and visits to places of interest. To enable effective engagement with its Members, DDAGS requests that’s its Members provide information relevant to the Organisation.

2  INFORMATION REQUESTED

All Members are asked to provide the following information :

  • FULL NAME
  • E-MAIL ADDRESS
  • POSTAL ADDRESS
  • TELEPHONE CONTACT DETAILS

3  PURPOSE OF HOLDING INFORMATION

The information is held by the Membership Secretary and is used solely to deliver the Society’s objectives and generally ‘keeping in touch’ with the Membership in respect of relevant information. All personal information held will be used for the purpose of communicating either by e-mail, phone or in writing.

The Society does not disclose any information held about its Members to any other organisation, nor will it contact Members on matters not pertaining to the purpose of the Society.

Any Member may at any time request confirmation of what information the Society holds relating to that Member in particular. This should be done in via the contact form here.

4  MEMBERS NOT WISHING TO PROVIDE INFORMATION

Any Member has the right in law to not disclose the information requested but must do so on the understanding that communication between the Society and the Member will be severely hampered.

Upon payment of the Membership Fee such Members will have access to the Society’s Website for information purposes and may participate in the Society’s activities.

5  REVIEW OF INFORMATION

The information requested by the Society will be held whilst a Member remains active. Where a Member allows their Membership to lapse or removes themselves from the Membership Organisation then the Society will delete the information relating to the Member who has ceased to remain current. The information will be deleted within a period of three months.

Information held will be reviewed annually and at a time to tie in with Annual Membership renewal.

Further information

Please note the type of consent DDAGS uses is ‘legitimate interest’. To find out more about ‘legitimate interest’ please visit: http://bit.ly/2FLs0Bu.

For more information about Data Protection generally, please visit the Information Commissioner’s Office for further information at: www.ico.org.uk.

The Dereham and District Allotments and Gardeners Society, March 2019